The life of a file

The life of a file…

8:00 a.m.  The executive secretary begins writing a credit memo for several clients.  The file has sensitive data.

8:15 a.m.   The file is saved to the documents folder on the secretary’s desktop.   The document is truly on a domain server in her profile folder.   There is one copy of the file.

8:17 a.m.   The secretary opens her email and attaches the file.   The secretary emails the document to ten recipients.

8:17:30 a.m.  The file goes to ten different email servers.

8:18: a.m.  The file now sits on eleven computers- ten email servers and on the company’s domain server.

8:19 a.m. The file gets downloaded onto three tablets and one notebook.   The file is now on 16 devices.

8:19 a.m. The file received by two of the email recipients above is synchronized to a cloud backup service.  The file is now on 19 devices.

8:20 a.m. The file is received by the above tablet and is synchronized onto a cloud backup service and synchronizes with the end-user’s phone and their home desktop computer.  The file is now on 22 devices.

8:20:45 a.m. The file on the above recipient is copied to a third party storage solution from their phone.  The file is now on 23 devices.

8:21 a.m.  The file now synchronizes from the one of the above tablets above and is forwarded to a private email.  The file is downloaded to their phone.  The file is now on 25 devices.

8:29 a.m.  The file is received by the remaining six recipients and is synchronized to five cloud servers, lands on four laptops and three smartphones.   The file is now on 43 devices.

8:30 a.m.  The corporate server synchronizes to a backup drive and shots the secretary’s file to an offsite backup.  The file is now on 45 devices.

8:35 a.m.  The secretary copies the file to a USB drive and prepares for a business meeting at another location.  The file is now on 46 devices.

9:05 a.m. One of the email recipients copies the file to a flashdrive and gives the file to an associate.  The file is now on 47 devices.

9:07 a.m. The secretary arrives at the off-site location and gives the flashdrive to a co-worker.  The co-worker prepares for a presentation and copies the file to a presentation laptop.  The file is now on 48 devices.

9:08 a.m.  The flash drive is placed into the pocket of the co-worker.   One of the email recipients copies the file onto a server and shares the file to 8 co-workers.   Six of the co-workers download the file to their tablets.  The file is now on 55 devices.

9:10 a.m.  The presenter at the offsite location  jogs to an out building to get supplies for the meeting.  The flashdrive falls through a hole in his pocket.

9:12 a.m.   An archiving program on the second server copies the file into a data warehouse server.  The data warehouse server makes a copy of the file and backs up the file.  There is now 57 devices.

9:15 a.m.  One of the email recipients cannot open the file on his tablet.   The email recipient copies the file to a flash drive and moves the file to a company laptop.   The file is now on 58 devices.

9:20 a.m.  An email recipient forwards the email to a wrong address and to three correct addresses.   The file goes to four email servers and is downloaded to three laptops and onto a desktop of one user.   The file is now on 67 devices.

9:21 a.m. The email is synchronized to other devices for the last group of recipients.   The file lands on an addition nine devices.   The file is now on 76 devices.

9:30 a.m. The email servers backup the files for the recipients.  The file is now on now on 90+ devices.

9:31 a.m.  The meeting starts at the offsite location.

9:32 a.m.  A stranger finds the flashdrive that was dropped outside of the building.   Another stranger downloads the email that was wrongfully sent to them.

In today’s world, your one file grows as though it were a microorganism.   It is held by many corporations and can be seen by many individuals…in the first hour.


About TCAT Shelbyville IT Department

The Tennessee College of Applied Technology - is one of 46 institutions in the Tennessee Board of Regents System, the seventh largest system of higher education in the nation. This system comprises six universities, fourteen community colleges, and twenty-six Applied Technology Colleges.
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